Position Summary

We are seeking a highly skilled and detail-oriented Legal Secretary with five or more years of experience supporting attorneys in a fast-paced legal environment. The ideal candidate is an organized professional who demonstrates discretion, strong judgment, and the ability to manage competing priorities while providing high-level administrative and legal support. This role requires advanced knowledge of legal procedures, document preparation, and court filings, as well as excellent communication and time-management skills.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to attorneys, including calendar management, scheduling meetings, coordinating travel, and handling correspondence.
• Draft, edit, proofread, and format legal documents such as pleadings, motions, briefs, contracts, discovery materials, and correspondence, ensuring accuracy and compliance with court rules and firm standards.
• Prepare and file documents with state and federal courts, including e-filings, and monitor deadlines, statutes, and court calendars to ensure timely compliance.
• Manage case files and legal records, both electronic and physical, maintaining organization, confidentiality, and version control.
• Coordinate with clients, court personnel, opposing counsel, and internal stakeholders in a professional and courteous manner.
• Assist with trial preparation, including organizing exhibits, binders, subpoenas, and witness materials.
• Track billable time, prepare expense reports, and assist with client billing and invoicing as required.
• Conduct basic legal and factual research when needed and support attorneys with case management tasks.
• Maintain strict confidentiality and exercise sound judgment when handling sensitive and privileged information.

Required Qualifications

• Minimum of 5 years of experience as a Legal Secretary or in a similar legal administrative role.
• Strong knowledge of legal terminology, court procedures, and filing requirements.
• Advanced proficiency in Microsoft Office (Word, Outlook, Excel) and legal document management and e-filing systems.
• Exceptional attention to detail with strong proofreading and organizational skills.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Excellent written and verbal communication skills.
• Professional demeanor with a strong commitment to client service and teamwork.

Preferred Qualifications

• Experience supporting multiple attorneys or working in a mid-to-large law firm.
• Familiarity with practice-specific areas such as litigation, corporate, real estate, or employment law.
• Paralegal certificate or relevant legal education is a plus.